Government looking for technology partners to digitize old documents | Goa News
Panaji: With thousands of crucial documents dating back a decade and more piling up in its offices, the state government has launched a new attempt to digitize these documents. The state government has now commissioned the Info Tech Corporation of Goa (ITG) to digitize all old records as it hopes to move away from the current paper documentation process.
Current paper-based documentation has made storing and reading government records cumbersome, which in turn delays citizen-centric services and overburdens critical departments, officials said.
“The digitization of our documents is the first step to enable an electronic governance revolution in the State. Time wasted by citizens waiting for a simple document has a direct impact on productivity and also overloads some critical services,” said a senior ITG official.
In order to implement e-citizen services, all records in the office must be in digital format as information stored in paper documents is difficult to access and cannot be used for automatic decision making in computer systems .
Chief Minister Pramod Sawant recently urged the Speaker of the Legislative Assembly, Ramesh Tawadkar, to digitize all Assembly documents so that they are preserved for posterity. Similar efforts are also being made by the revenue department and the archives and archeology department.
ITG is looking for technology partners to digitize government documents, maps, records, bulletins, brochures, books, audio archives and video footage by scanning and digitizing. Digitized documents will be stored on microfilm or as microfiche documents on a centralized system. The image then goes through a process called optical character recognition (OCR) to convert it into a text file that can be searched and edited using computers.
“Digital records are easily replicated, disaster-proof, faster to access, and can be made available statewide in a second,” the ITG official said.
Documents will be stored in the cloud and with the State Department with a version control system in place to track users and attempts to tamper with documents. One of the purposes of the exercise, officials said, is to control or restrict access to important documents.